HVAC Bookkeeping Resources
Specialized bookkeeping guides for HVAC contractors — job costing, seasonal cash flow management, technician payroll, and tax deductions.
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The Complete Guide to HVAC Bookkeeping
Complete guide to HVAC bookkeeping. Job costing, seasonal cash flow, technician payroll, service agreements, and QuickBooks setup for HVAC contractors.
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HVAC Job Costing: Track Profitability by Job
Learn how to set up HVAC job costing to track profitability by service call, installation, and maintenance agreement. Includes burden rate calculation and QuickBooks setup.
Seasonal Cash Flow for HVAC Contractors
Manage HVAC seasonal cash flow with a month-by-month framework. Build reserves during peak season, survive slow months, and stabilize revenue with maintenance contracts.
HVAC Tax Deductions Contractors Miss
HVAC tax deductions most contractors miss. Section 179 for trucks over 6,000 lbs, tool expensing, mileage deductions, and home office write-offs for HVAC businesses.
ServiceTitan vs Housecall Pro vs Jobber
Compare ServiceTitan, Housecall Pro, and Jobber QuickBooks integrations from a bookkeeper perspective. What syncs, what breaks, and what your bookkeeper needs.
HVAC Technician Payroll: Overtime, Spiffs & Commission
HVAC technician payroll done right. Overtime rules, spiff allocation for overtime recalculation, commission tracking, and fully loaded burden rate calculation.
HVAC Profit Margins: Industry Benchmarks
HVAC profit margin benchmarks for 2026. Net margin targets, gross margin by job type, revenue per technician, and 5 strategies to improve profitability.
Certified Payroll and Davis-Bacon Compliance
Certified payroll and Davis-Bacon compliance for contractors. Form WH-347, prevailing wage requirements, apprentice ratio tracking, penalties, and bookkeeping workflow.
Section 179 & Equipment Depreciation for Contractors
Section 179 and equipment depreciation for contractors in 2026. Deduction limits, truck weight thresholds, bonus depreciation, and buy vs lease decisions for trade contractors.
Tools & Calculators
Latest News
Federal Payroll Forms Invalid After September 2026 — HVAC Contractors Face Hard Deadline
HVAC contractors working on federal projects exceeding $2,000 have until September 30, 2026 to switch to updated WH-347 certified payroll forms — after that...
DOL Lowers Prevailing Wage Threshold to $1,500 — HVAC Contractors Face New Payroll Burden
The Department of Labor just made federal HVAC work a lot more paperwork-intensive. Starting July 1, 2026, the prevailing wage threshold for Davis-Bacon...
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